Maintained before it fails
Planned Preventive Maintenance in London
A servicing calendar built around your building’s actual assets and legal obligations, so plant is maintained before it fails rather than after.
PPM is only worth buying if it is built on an asset list
A planned maintenance schedule that was not built from a walk round is a price list with dates on it. It will service things the building does not have and miss things it does.
Ours starts with an asset register: what plant is in the building, its age and condition, its manufacturer servicing interval, and what the law requires regardless of condition. The schedule comes out of that, which is why it is different for every building.
What a PPM schedule typically covers
- Statutory testing: fixed wire testing, emergency lighting, fire alarm and detection, fire door inspection, water hygiene and legionella, gas safety, lifting equipment
- Mechanical plant: boilers, air conditioning, ventilation, pumps, water heaters
- Electrical: distribution, lighting, portable appliance testing where required
- Water systems: tanks, temperature monitoring, flushing regimes
- Building fabric: roofs, gutters, drainage, external decoration cycles
- Condition-based work identified during servicing and scheduled rather than forgotten
The commercial case, honestly stated
Planned maintenance does not eliminate reactive callouts and anybody promising that is selling something. What it does is change the mix: fewer emergency attendances at out-of-hours rates, fewer total failures of expensive plant, and a compliance position that holds up when it is examined.
It also makes the spend predictable. A fixed monthly cost against a known schedule is easier to budget and easier to defend than a year of unforecast callouts.
Evidence, not assurances
Every planned visit produces a record: what was serviced, what was found, what was remedied and what needs following up. Statutory work produces a certificate filed against the building.
The test of a PPM contract is whether you can answer an insurer, a landlord or an auditor in ten minutes without ringing your contractor. That is the standard we build to.
Common questions
What does PPM stand for?
Planned preventive maintenance, sometimes written planned preventative maintenance. It means servicing and inspecting equipment on a schedule to prevent failure, as opposed to reactive maintenance which responds after something breaks.
How are the intervals decided?
Three inputs: statutory requirements where the law sets a frequency, manufacturer recommendations for plant under warranty or in good condition, and observed condition for older assets. Where those conflict, the strictest applies.
Can you take over an existing PPM schedule?
Yes, and it is worth auditing it when we do. It is common to find assets being serviced more often than required, which is money, alongside statutory items that have been missed entirely, which is risk.
What happens when a service finds a problem?
It is logged with a priority and quoted. Safety-critical findings are raised immediately. Non-urgent findings go onto a remedial list so they can be planned and budgeted rather than becoming next winter’s emergency.
One conversation, every trade at the table.
Tell us about the building and which disciplines are causing the pain. We will come back with how the group would run them.
Talk to the group